5 Office Tasks You Can Outsource

Wearing too many hats when you’re an entrepreneur can hit your business in a bad way. Sometimes, you need to take a step back and focus on just one task but how would you do that if your team is also as busy as bees fulfilling their own responsibilities for the company? Simple- outsource a virtual assistant.

The advent of technology- from voice and video chat applications to cloud storage has provided us the opportunity to cross the seas when in need of help in the office. This is the power of outsourcing- now, you can hire an offshore staff to do some of the more repetitive tasks in the company so you and your team can concentrate on growing the business. To help you get a head start, here are some office operations you can outsource:

1. Human Resources

The company HR is responsible for carious tasks in the office such as employee and payroll management, tax filing, and health and medical card administration. They also handle on-boarding of new staff as well as people development through training or seminars. These tasks, however, can be done by a virtual assistant since the job doesn’t entail a lot of tasks to be done on a daily basis. In fact, a lot of small companies are starting to see the advantage of outsourcing HR as a way to focus their energies in running the company without accidentally neglecting important human resources functions. You won’t even have to worry about hiring the right person because the offshore company can do it for you.

2. Blog Writing

With website content getting more and more spotlight this year, it’s important to keep your online presence active by publishing blogs on a regular basis. But the dilemma presents itself when you don’t have someone in the team who has the time or even the passion to write compelling content for the company. Fret no more! You can easily outsource content writing tasks to a virtual assistant- all you need to do is provide a project brief so they know what kind of message you want to convey, what market they are writing for, and how they could effectively present your brand through words.

3. Data Entry

The age of internet has gotten everybody in an information overload and even businesses feel that way. Now, you have a lot of data to input on your computer and though it’s an easy task, it does take a lot of time and effort. Whether it’s inputting data from online sources or traditional like paper or scanned documents, you can count on offshore companies like us here at Panalo Sollutions to do it for you efficiently. By outsourcing data entry requirements in the office, you can save your people a lot of time while also minimizing risks of errors; after all, your team has other better things to do, right?

4. Bookkeeping

Bookkeeping is one of the many tedious tasks that requires a lot of skill and patience. Hiring an in-house bookkeeper can prove to be quite difficult since it’s a specialized skill set; after all, the job is to keep and track records of the company’s financial affairs. To lift that burden off of your shoulders, you can outsource this task to an expert and let that person use his or her expertise to help the business manage invoices, bills, payments, assets, and operational costs.

5. Transcription

If you’re in a type of company that requires transcribing data, like in a law firm or medical industry, chances are no employee is willing to jump in the idea of doing it. Transcription is not a particularly fun job to do and there’s no denying that it takes a lot of time and energy to accomplish. Fortunately, it is one of those tasks you can easily outsource. Just make sure you find a company who will take the time to actually understand the industry jargon because even if it’s just transcribing, the probability of errors is much higher if the one doing it has no idea what he’s transcribing.

It’s completely understandable if you’re not feeling confident about outsourcing, after all, you’re about to trust someone outside of the company to do the work for you. But if you find the right virtual staff, you’ll be surprised with the amount of time, money, and effort you’ve had saved.

In need of an outsourcing company you can trust? Give us a call now at 415-508-4398!